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Implementation Guide

Find Your Fit

Whether you run projects, practice SAFe, or ship continuously, Taskstreamer meets you where you are. No need to reorganize your company around a tool.

Four ways organizations work

Which one sounds like you? Larger organizations will likely have multiple

📊

Program / Project-Based

Traditional PMO, defined phases, project milestones. Work organized around discrete projects with start/end dates.

Enterprises, consultancies, agencies, engineering firms

🔄

Agile-ish / Hybrid

Sprints + quarterly planning. Adopted Agile ceremonies but leadership still wants traditional roadmaps and dates.

The majority of companies - Agile teams, traditional reporting

🚂

SAFe

ARTs, PI Planning, formal scaled framework. Using SAFe terminology and ceremonies with defined cadences.

Large enterprises, regulated industries

Deep Agile / Product-Led

Continuous delivery, empowered teams, minimal process. Less focus on long-term roadmaps, more on outcomes.

Startups, scale-ups, product-led organizations

📊

Program / Project-Based Organizations

Traditional enterprises, consultancies, agencies, engineering firms

You might say:

"We have programs made up of projects"

"Projects have milestones and deliverables"

"We plan in phases, not sprints"

"The project manager owns the timeline"

Your Structure with Taskstreamer

Strategy Executives → OGSM/OKR business objectives
Tactical Program/Project Manager → Objectives as project phases
Execution PM + Teams → Features as work packages
Operational Team Leads → Stories/tasks as implementation

Pain Points Taskstreamer Solves

"Our project plan in MS Project doesn't match what's actually happening in Jira"
"We discover dependencies between projects too late"
"Executives ask for status and PMs spend a day compiling reports"
"When scope changes, nobody knows the downstream impact"
🔄

Agile-ish / Hybrid Organizations

The majority of companies — Agile ceremonies with traditional reporting expectations

You might say:

"Teams work in sprints, but we plan in quarters"

"We do PI Planning... kind of... we call it quarterly planning"

"The CPO owns the roadmap, teams own the backlog"

"We're Agile but leadership still needs commitments"

Your Structure with Taskstreamer

Strategy C-Suite → OGSM/OKR company direction
Tactical CPO → Initiatives per Value Group
Quarterly Product + Eng → PI-like commitments
Execution PMs → Features with sprint estimates
Operational Teams → Stories in 2-week sprints

Pain Points Taskstreamer Solves

"Our roadmap slides are outdated the week after we present them"
"Teams commit in quarterly planning but nobody tracks if we hit those commitments"
"Leadership wants dates, Agile says we shouldn't give dates, we end up giving bad dates"
"The CPO's roadmap and Jira tell different stories"
🚂

SAFe Organizations

Formally implementing Scaled Agile Framework - ARTs, RTEs, PI Planning events

You might say:

"We work in Program Increments"

"Features flow through the ART backlog"

"PI Planning is our big alignment event"

"We track PI Objectives and measure business value"

Your Structure with Taskstreamer

Strategy Portfolio/LPM → Strategic Themes
Tactical CPO → Objectives per ART
PI Planning RTE + Teams → Confidence votes, commits
Execution PMs → Features with dependencies
Operational Scrum Teams → Stories in iterations

Pain Points Taskstreamer Solves

"PI Planning takes 2 days but our plans break in week 3"
"We don't know which PI Objectives are at risk until it's too late"
"Cross-ART dependencies are managed in spreadsheets"
"Jira Advanced Roadmaps doesn't understand PI boundaries"

Deep Agile / Product-Led Organizations

Startups, scale-ups - continuous delivery, empowered teams, minimal process

You might say:

"We ship small, learn fast"

"The team owns the product"

"Roadmap is a loose direction, not a commitment"

"We prioritize based on impact, not projects"

Your Structure with Taskstreamer

Strategy Founders → Lightweight OKRs
Tactical POs → Features linked directly to OKRs
Operational Teams → Stories, continuous flow
💡 Lightweight setup — no heavy Initiative layer needed

Pain Points Taskstreamer Solves

"We're small but growing, and we're starting to lose visibility across teams"
"We don't want heavy process but we need to know when things will ship"
"Dependencies between teams are in people's heads"
"Investors/board want a roadmap but we hate maintaining slide decks"

Quick Recognition Guide

Listen for these phrases to identify your way of working

If you hear yourself saying... You're probably...
"We have a PMO" / "Projects have phases" / "We use MS Project" Program/Project
"We do sprints but leadership wants dates" / "Quarterly planning" Agile-ish / Hybrid
"We have ARTs" / "We do PI Planning" / "We follow SAFe" SAFe
"We ship continuously" / "Teams are autonomous" / "Roadmaps are loose" Deep Agile

Taskstreamer speaks your language

Our terminology adapts to yours - configure labels to match your framework

Taskstreamer default Your Term
Value Group ART, Train, Domain, Program, Value Stream, Department
Objective Initiative, Epic, Project, Theme, Program Objective
Feature Feature, Work Package, Deliverable, Capability
Team Scrum Team, Squad, Pod, Crew
Sprint Sprint, Iteration, Cycle
PI Program Increment, Quarter, Release Train
CPO Chief Product Officer, VP Product, Head of Product, Product Director
RTE Release Train Engineer, Program Manager, Delivery Lead, Agile Program Manager
PO Product Owner, Product Manager, Feature Owner, Business Analyst
SM Scrum Master, Agile Coach, Team Coach, Delivery Manager, Iteration Manager

Which scenario fits you?

Let's walk through your setup together

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